Resigning from your job can be an anxiety-provoking experience. Opening the doors to a new chapter in your career is both exciting and frightening in the same breath. Whether you’re leaving for a new opportunity or a complete change in your career, the resignation process requires careful consideration, professionalism, and grace.
As challenging as it may be, it’s crucial not to check out mentally before your departure. Here are some tips if you have resignation plans in the pipeline:
Put your plan in place first
Before handing in your resignation, ensure that you have a clear plan in place. Consider factors such as your notice period, timing of your departure, and pending projects or responsibilities you will need to wrap up before closing the chapter.
Right time and place
There may never be a right time and place, but you can begin by scheduling a meeting with your supervisor in a private, neutral setting. Avoid peak work hours to ensure that you have their undivided attention. If you’re choosing to resign via email, pick a convenient time to do so, and make yourself available for any responses or follow up emails.
Your resignation letter
Your resignation letter sets the tone for your departure, so draft a concise and positive resignation letter expressing gratitude for the opportunities provided and your reasons for leaving. Keep it professional and avoid unnecessary details, but highlight your intention to assist with a smooth transition.
In you letter, it is important to be honest but diplomatic. Avoid criticising the company, colleagues, or management in your resignation letter or conversation.
Give sufficient notice
Typically, a two-week notice is considered standard or a calendar month. However, depending on your role and responsibilities, you may need to provide more time. Be prepared to discuss a suitable transition plan during your meeting. Always prepare for your exit interview as well. Here you can provide constructive feedback to improve the role in the future.
Offer to train your replacement
Demonstrate your commitment to a smooth transition by offering to train your replacement or providing comprehensive documentation on your responsibilities and processes.
Tips to not check out
Finish strong: Regardless of your reasons for leaving, maintain your work ethic and deliver your best until the last day. Leave a positive lasting impression by completing your tasks with diligence and excellence.
Document your processes: Take the time to document your daily tasks, processes, and responsibilities. This will prove invaluable to your colleagues and successor, ensuring a seamless transition after your departure.
Communicate openly: Keep communication channels open with your team and supervisor. Inform them of your progress, potential challenges, and any outstanding issues. This will facilitate a smoother handover process.
Express gratitude: Take the time to express gratitude to your colleagues, mentors, and superiors. Leave on a positive note by thanking those who have supported you during your tenure.
Reflect and learn: Take an opportunity to reflect on your time at the company with the lessons learnt. Identify your strengths, areas for growth and favoured experiences. Focus on your future and prepare for your next career move.
Compiled by Amy Steenkamp
Also see: 5 Things you didn’t know that can get you fired from work
